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Building Notices

If you have been issued with a building notice, you will be required by law to fix or modify your building to ensure it meets all safety compliance standards. This can often be required as immediate action, with the consequence of heavy fines for non-compliance.

AESG can manage this process for you. We offer an auditing service, informative resources and complete 'building notice to repair' management, in which we manage and communicate all aspects of your compliance strategy with transparency.

If you would like to bring a building notice to AESG, simply contact us by calling 03 9499 6504 or via our enquiry form, and we will get back to you within 24 hours.

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Compliance Certification

Our inspectors provide detailed reports that outline what your building needs to achieve compliance. Our simple and transparent process cuts down on time and cost.

Why do you need building compliance?

By law, your building is required to have annual compliance certification, and failure to obtain this means that you may incur fines from local councils and/or risk insurance cover. Compliance gives you the knowledge that your tenants will be able to exit a building safely in case of fire.

How do you achieve compliance?

Measures are either inspected quarterly or annually and focus on the following areas of your building: Passive Fire covers the construction requirements in relation to fire resistance. It includes items; Exit Doors; Smoke Doors; Fire Doors; Paths to Travel to Exits; Fire Resisting Shafts; Fire Resisting Structures; Fire Indices; Fire Protected Covering; Fire Rated Access Panel; Lightweight Construction; Penetrations in Fire-rated Structures; Discharge from exits to public road; Fire Isolated Passageways and Stairs, fire indices and signage. We also monitor the fire equipment, emergency lighting and mechanical services to ensure that all items applicable to your building are maintained to the correct Australian Standard by the contractor.

AESG makes the process easy for you by managing the reports; providing certification and helping you to sustain long term compliance. Once an AESG member, you may readily access information on your buildings and certification status at any time through the Member Access portal.

If you also require maintenance of fire equipment, emergency lighting and mechanical ventilation, AESG will coordinate these contractors.

Passive Inspections

Our inspectors conduct Quarterly Passive Inspections that make up part of the Annual Essential Safety Measures Report (AESMR). These inspections are conducted quarterly and cover areas relating to exit doors, corridors and paths of travel that provide the safe exit from your buildings for employees, occupants and tenants in case of fire and other emergencies.

Why do you need a Quarterly Passive Inspection?

Some items within a building need to be checked quarterly as determined by the Relevant Building Surveyor. The Quarterly report is part of the AESMR which reports on the status of your buildings compliance. The issues outlined need to be rectified otherwise you will have a non-compliant building.

The quarterly log book of these inspections are to be kept for inspection by the Municipal Building Surveyor if he requests them. The council will give you 24 hours for the production of this log.

Annual Inspections

Cover the building construction issues. It is important that any alterations to your building are notified to us. For example, cabling that can be put through a fire rated wall should be notified. We can then inspect and advise you as to compliance.

To achieve annual compliance you must have proof of quarterly reports in relation to exit doors and paths of travel. Our inspectors will provide you with the Quarterly Passive Inspection report which outlines matters that need to be rectified. As we are not affiliated with any fire companies you can be assured that outlined items ensure that safety is our primary objective.

Occupational Health & Safety Reports

Our OH&S report covers relevant areas that reduce health and safety risks to your occupants, employees, tenants. AESG inspectors look at the following areas:

1. Personal Injury Risk
2. Essential Safety Measures Risk
3. Utilities Risk
4. Building Condition

Why do you need an Occupational Health and Safety check?

OH&S reports are mandatory according to the Occupational Health and Safety Act 2004. This Act is to provide for a safe environment and to reduce risk to health so far as is reasonably practical for both the public and employees. Employers have specific responsibilities; under the Act an Owners Corporation is deemed an employer. It details penalties for non-compliance.

How do you obtain an OH&S report?

AESG's OH&S reports provide extensive information that facilitates safe environments and risk reduction to occupants, tenants and employees. Our inspectors will go through the main areas of assessment: Personal Injury Risk; Essential Safety Measures Risk; Utilities Risk; Building Condition. Our report outlines areas requiring rectification. If needed we will provide a contractor list to assist you.

On-Going Maintenance Planning

AESG Maintenance reports enable long term cost planning. Planning documents can be set for up to 10 years, and our detailed inspections report on building issues requiring long term solutions or maintenance.

Why do you require Maintenance planning?

The purpose of a maintenance report is to ensure Owners Corporations are able to meet the ongoing common area building repair and replacement costs in a timely manner. The report ensures that your building retains its integrity. It also deals with defects noted in common areas during inspection, but is not a structural report.

What the report does not cover:

The Maintenance report does not cover normal maintenance items, ie. window cleaning, gardening and essential safety measures. It does not cover expenditure that occurs as a result of structural defects. It does not cover asbestos reports and all associated costs for uncovering the existence or removal of asbestos. It does not include allowance for upgrades to buildings unless noted by Owner Corporations and requested in the report. It does not include Occupational Health and Safety issues, however AESG do provide a separate OH&S report see OH&S section and Defect reports – See Defects section.

How will a Maintenance plan benefit your business?

A Maintenance report enables the Owner Corporation to: ensure there are sufficient funds available to maintain the integrity of the building; be accurate in the financial amount required by unit holders in order to not over contribute to funds; to establish a contingency fund that reflects real costs; provide key cost saving for many Owner Corporations.

Defects Reports

AESG can provide you with an extensive report that will outline the physical or structural issues that need attention within your building.

Why should you have a Defects report?

The Defects report provides you with an up to date list of what needs to be repaired within your building. For buildings older than 10 years a Defects report provides you with a current status on repairs and rectifications. New buildings should have a Defects report before Builders Warranty runs out.

How will a Defects report benefit your business?

Our inspectors provide you with a process to have issues rectified or monitored. Our process outlines: Item/Issue; Description of the issue; Action required. To rectify issues in a cost effective manner.

Our report helps you to reduce the risk of unforeseen costs associated with the maintenance and repair of your building.

Bill Audit

AESG have the administrative and technological infrastructure to help you with managing the countless invoices you receive from different Essential Services companies.

AESG's patented Essential Safety programme manages the multitude of ES bills that are received. One statement outlining the actual invoiced amount from each supplier is all that you will receive either quarterly or annually. AESG's invoice is transparent and can be checked at any time through Client Access. We have made this an easy, simple and straightforward process.